Administrative Assistant

US-CA-San Francisco
Job ID
2017-1105
# of Openings
1
Category
Administrative/Clerical

Overview

Trinity is one of the largest residential property management firms in San Francisco.  We are the premier source of unfurnished, furnished, and corporate apartments in San Francisco.  The company has been a growing business since 1949 with thousands of residential units throughout the city.  Trinity is experiencing a dynamic stage of growth and we are looking to add new property management professionals to our team!

 

To perform the duties of the Administrative Assistant, the incumbent must have strong computer skills using MS Office (Word, Excel, PowerPoint), be comfortable learning new automated systems, and have experience using standard office machines.  You must have excellent writing, proofreading, and editing skills.  This position requires poise, tact, professionalism, and confidentiality.  You must be able to work with minimum oversight, work well both independently and in diverse groups, and be a creative problem solver.

Responsibilities

The Administrative Assistant is responsible for providing a wide variety of administrative functions to support the Director of Purchasing and other senior staff.  You will oversee the management of key office functions to promote a smooth and productive working environment.  You are the first point of contact for residents, visitors, and employees at all levels of the organization. Please note this job posting is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Qualifications

  • Process purchase orders and approve invoices within delegated purchasing authority.
  • Greet visitors and guests, answer a multi-line telephone, provide information, and direct inquiries to appropriate resources.
  • Manage key office functions including: office supplies, kitchen supplies, printing and marketing material, and office machines.
  • Complete expense reports, manage correspondence, create presentations, generate reports, and file.
  • Upload and maintain database records.
  • Plan events both independently and as part of a group.
  • Working knowledge and expertise of MS Office
  • Some college or equivalent working experience.  Bachelor’s degree preferred.
  • This role is approximately 75% desk related and 25% active, walking, etc.
  • Ability to lift/carry up to 20 pounds.

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